Payroll Onboarding Documents

Streamlining Your Team's Start with Valor Accounting Solutions

At Valor Accounting Solutions, we understand that smooth and compliant payroll onboarding is the cornerstone of a successful business. That’s why we make it easy for businesses across Northwest Indiana and Chicagoland to get their employees properly set up from day one. Our payroll onboarding documents are designed to ensure legal compliance, minimize payroll errors, and help your team get paid accurately and on time.

Here’s what our standard onboarding package includes:

Personal Employee Info

This required form gathers essential employee details, including full name, home address, phone number, email, Social Security Number (SSN), and emergency contact. Accurate personal data ensures seamless payroll processing and critical contact in case of emergencies.

Direct Deposit Form

Collects employee work status information to verify their identity and legal authorization to work in the United States

W-4 Federal Tax Form

Determines how much money to withhold for federal income tax from an employee’s paycheck. It’s essential for ensuring accurate tax withholding based on filing status, dependents, and additional income.

Indiana WH-4

Used by employees in Indiana to set their state income tax withholding preferences. It helps ensure the correct amount of money is withheld from their paycheck for state taxes based on their exemptions and deductions.

Illinois IL-W-4

Illinois employees use the IL-W-4 form to specify how much state tax should be withheld from their paycheck. This ensures compliance with Illinois state tax laws and helps avoid over- or under-withholding.

I-9 Employment Eligibility Form

The I-9 verifies an employee’s identity and legal right to work in the United States . Employers are required by federal law to complete this form within the first three days of employment.

W-9 Contractor Tax Form

Independent contractors complete a W-9 to provide their Taxpayer Identification Number (TIN) for tax reporting purposes. This form allows businesses to prepare accurate 1099 forms at year-end.

Why Is Payroll Onboarding Important?

Failing to collect and file the correct documentation can result in delayed payments, tax penalties, and legal exposure. With Valor Accounting Solutions, you can rest easy knowing your employee onboarding is compliant, efficient, and professionally managed.

Why Choose Valor for Payroll?

We’re not just another payroll provider. Valor Accounting Solutions is a veteran-owned firm that serves small and mid-sized businesses throughout Northwest Indiana and the Chicagoland region. We combine personalized service with modern tools to make payroll processing accurate, timely, and hassle-free.

Whether you're hiring your first employee or expanding your team, our experienced payroll professionals are here to help you every step of the way.